QHSE Management: 3 arguments to convince your Boss to free you from Excel

A large number of companies (including large groups) still use Excel-based office tools to drive their Quality and HSE business. A reflex that has direct consequences on productivity, without forgetting potential risks: loss of data due to a manipulation error, unusable file when its author is no longer in the company, time-consuming treatment...

Accounting, HR or production data are very often collected in Business Intelligence (BI) tools. Why should the QSE management still be synonymous with Excel? Yet solutions exist. They potentially interfere with existing information systems via APIs. The most advanced ones are directly configurable by activity departments and online in software-as-a-service without going through the information system department.

On the one hand, you will be able to concentrate more on the strategy and the improvement of your processes, on the other hand your head executives will be more responsive to make the right decisions thanks to real-time reporting of the activity. A head executive will be sensitive to that. And you can go even further…

Imagine a 100% digital QHSE management system where the information would be collected on the field by the teams or even better by an employee directly on an easy to use computer or tablet or smartphone software to treate constraints on the field. A management system where all events would be centralized in a global action plan allowing real-time monitoring of the activity.

Do not dream, it exists! These solutions are accessible to all companies with options obviously more advanced than Excel. The most advanced software even exploits GPS geolocation, voice recognition, or digital camera of tablets or smartphones to enrich the observed anomaly or risk.

No more wasted time by filling out paper forms and checking that your documents are up to date before a certification audit. It's time to talk to your head executives. Integrate your QHSE management into your company's digital strategy. And the cost, you would tell me ... let's just talk about it.

The territories of digital transformation in terms of Quality, Health, Safety, Environment are vast (from product quality to the establishment of a SWOT ...) and above all sources of profitability. Dematerializing a claim treatment process saves considerable time and money on its operating cost. Digitizing audits, surveys of satisfaction while meeting the constraints of mobility save double entries and increase productivity. BlueKanGo estimates that the digitization of the QHSE processes allows an annual savings of 207 euros per employee.

To digitize, it is not necessary to solicit an already busy Chief information officer (CIO). The most innovative QHSE solutions integrate a form generator, also known as an application building workshop. A true machine to digitize your internal processes at a lower cost.

Place to action. It's time to start a conversation with your head executive, your executive commitee and your manager. Introduce them the benefits of getting Excel out of your daily life, you will gain for sure. And if you need help: